SharePoint offers a collaborative haven for teams to share documents, manage projects, and streamline workflows. However, for robust data protection, a dedicated cloud storage solution is the king.
A Centrally Accessible Fortress in the Cloud
Imagine a central hub for your company’s data, accessible from any device, fostering seamless collaboration. Cloud storage transcends the limitations of local servers and shared drives, providing a constantly accessible fortress for your information. Gone are the worries of server crashes or lost laptops. The cloud offers peace of mind, knowing your data resides in a secure, remote location.
SharePoint: Collaboration Powerhouse, Limited Data Security
SharePoint excels at fostering teamwork, centralizing documents, and ensuring projects stay on track. It is undeniably a fantastic collaboration tool. However, when comprehensive data protection is paramount, SharePoint exhibits limitations. Accidental deletions, inconsistencies in versioning, and a lack of disaster recovery features can leave valuable information vulnerable. SharePoint prioritizes document collaboration, calendars, and dashboards, neglecting critical system settings, applications, and full system backups. Additionally, relying solely on a single vendor, such as Microsoft, can restrict flexibility and make future data migration cumbersome.
Here’s how to leverage SharePoint’s collaboration features:
- Team Sites: Dedicated sites are established for specific projects or departments, allowing team members to share documents, track progress, and communicate effectively.
- Version Control: Prior versions of documents can be restored in the event of accidental edits or deletions.
- Workflow Automation: Repetitive tasks, such as document approvals or task assignments, are streamlined through automation.
Data Protection Limitations of SharePoint:
- Accidental Deletion: Recovering deleted files can be challenging, especially if versioning is not configured correctly.
- Restricted Backup Options: Comprehensive system backups are not offered by SharePoint, leaving the system vulnerable in the event of hardware failure.
- Vendor Lock-In: Dependence on Microsoft can restrict flexibility. Data migration from SharePoint to another platform can be complex in the future.
- Disaster Recovery Concerns: While some data redundancy is offered by SharePoint, it might not be sufficient for a complete disaster recovery scenario.
The Strength of a Dedicated Cloud Backup Solution
A dedicated cloud backup service offers a more robust shield for data, with features such as:
- All-Encompassing Backups: The entirety of a system, including applications, data, and settings, is captured with system image backups, ensuring a complete restoration in the event of a server failure.
- Meticulous Version Control: Data restoration from any point in time is facilitated by extensive version control and longer retention periods for previous versions.
- Enhanced Security: Many backup solutions implement robust encryption for data, both in transit and at rest, providing an extra layer of protection beyond SharePoint’s security features.
- Disaster Recovery Preparedness: Backup services offer features specifically designed for disaster recovery, ensuring business continuity in the event of unforeseen events.
A Strategic Alliance: SharePoint and Cloud Backups
SharePoint excels at fostering collaboration, but for a truly secure digital ecosystem, consider employing a dedicated cloud backup service alongside SharePoint. This creates a layered defense for your data. SharePoint keeps your team working together seamlessly, while the backup service provides a comprehensive safety net for your entire system and data history. Don’t settle for just collaboration; embrace the power of cloud storage and empower your teams with robust data protection.
Protecting Your Microsoft 365 Data
Did you know that even with Microsoft securing the infrastructure, the onus of data protection for your important information in Microsoft 365 falls on you? Traditional backups can be complex, but BaaS (Backup as a Service) offers a cost-effective, user-friendly solution. Read more on our blog to learn how BaaS secures your financial data and ensures easy recovery.
Together, let’s empower your business with peace of mind.
By partnering with EDSI and Veeam, you can ensure that your data is always protected.